Forms & Signatures

For additional information, see Company or Dealership: Completing the Buyer or Seller Section on Title.

Individuals conducting business on behalf of a company, organization or other entity must present an acceptable form of identification, view the policy 8.3.5 Full Legal Name and Acceptable Documents for T&R Services or if dealing with an ELT title, view the policy 7.1.9 Electronic Lien and Title (ELT). Additionally:

• Individuals conducting business on behalf of a company, organization or other entity must present proof that they are authorized to conduct business on behalf of the company, organization or other entity when:
  • Obtaining an over the counter title
  • Transferring the title into the company, organization or entity’s name
  • CSR is witnessing a signature
• Acceptable proof may be, but is not limited to:
  • A business card with a name that matches the presented identification
  • A letter, on company letterhead, from the company, organization or other entity naming a specific individual as authorized to conduct business on their behalf
  • A power of attorney from the company, organization or other entity authorizing the individual to conduct business on their behalf
  • Other documentation at supervisor discretion
• Proof of authorization to conduct business on behalf of a company, organization or other entity is not required when the transaction does not involve a change of ownership, such as a registration renewal

A One and the Same Certificate, form #38-4306 may be required when the name of an individual or company is signed or printed so differently that it appears as though two different individuals or company are involved in the transaction.

Additional documentation is necessary to support the acceptance of a name that could belong to another individual or company.

A common form of proper names or a shortened version of a name for a signature on a title and/or registration document, including the seller’s signature on the back of the Arizona title, is acceptable as long as the individual(s) signing presents proper identification. A One and the Same Certificate will not be required.

A customer’s name is Robert Smith, he goes by the nickname ‘Bob Smith’ and he also signs the back of the title as Bob Smith. He will not need to fill out a One and the Same Certificate.

A Release of Interest, form #46-0306 can be used when a person’s name was incorrectly written as the buyer on the back of the title. The person whose name was entered incorrectly will be the person signing the Release of Interest. The Release of Interest will be submitted, along with the title, at the time of transfer.

The Release of Interest contains the statement certifying the individual did not purchase, take ownership or have an interest in the vehicle.

The form must include all of the following:

• A complete description of the vehicle
• The individual’s name and address
• The individual’s signature

A Statement of Error, form #46-0307 is completed by the registered owner and will be submitted, along with the title, at the time of transfer to the new owner.

The Statement of error must contain:

• The name of owner(s)
• The title number
• A complete description of the vehicle (VIN, year and make of vehicle)
• A statement (pre-printed on form) certifying that it was the owner’s intent to transfer the vehicle to the following and/or to provide the following date of sale
• Registered owner(s) signature

The Statement of Error can be used when information has been recorded in error on the title, such as the:

• Buyer(s) or seller(s) names
• Lienholder name
• Sale date
• Odometer Reading (only if vehicle is more than 10 or 20 years old* (depending on model year of vehicle) and does not require an Odometer Disclosure Statement from seller and buyer)
  • *View the Odometers Guidelines topic > Odometer Disclosure Statement section for the 10 or 20 year disclosure rule
• Odometer (Reading) Type (code A (Actual), B (Mileage in Excess), or C (Odometer Discrepancy)), if applicable for year of vehicle

If any of the above areas were recorded in error on the title, the 'Correct (Buyer Name, Seller Name, etc.)' box needs to be filled out with the correct corresponding information.

When a Release of Interest & Statement of Error are both Required

When an error is made in the assignment (Transfer of Ownership) area of the title, the Division requires a Statement of Error, form #46-0307 and a Release of Interest, form #46-0306 to confirm the correct assignment of the vehicle or trailer.

A Release of Interest will be filled out by the incorrect buyer ‘releasing any interest in the vehicle’ and the Statement of Error will be filled out from the registered owner stating who the correct buyer is.

Title Applications with a revision date before 10/2024 will only be accepted by the Division until December 15, 2024.

The T&R Application (Single), form #96-0236 is used to collect information for the customer's title work. The application must be properly completed and signed by all owners, per the legal status they have selected on the application. The most current version of the application published on the ADOT MVD website must be used.

The application is also used by dealers or lending institutions when submitting the title paperwork on behalf of the customer.

Front of the Application

The application must be:

• Typed or printed in blue or black ink
• Recorded in an accurate and legible manner
• Confined within the space(s) provided
• Free from any alterations, white-outs, or cross-outs

Additional owners may be added to the Additional Owners Page of the application or to an additional page 1 of the Title and Registration application.

Service Options

A Service Option is an option claimed by the customer or owner that may affect the fees that are calculated.

All applicable Service Option codes must by placed in the Service Options section on the front of the application.

Some options may required additional documentation.

Once title work is processed, the application will be submitted along with all other supporting documentation.

Additional Owners Page

Additional owners may be added to the Additional Owners Page of the application or to an additional page 1 of the Title and Registration application.

The last 6 digits of the VIN MUST be printed on the top of the page. Each owners will sign for the legal status they selected and for ownership in the their information section.

To view the Additional Owners Page click on Add Owners at the bottom of the application. Note: This function only works in ADOBE.

Back of the Application

All data in the 'MVD USE' section of the application will be automatically generated by the system when the application is printed at the end of the service.

On the back of the application are two QR codes:

• Vehicle Tax Exemption Options
• Commercial Use / Motor Carrier Options

Submitting a Properly Completed T&R Application: IMPORTANT

By submitting a properly completed T&R application, it can assist the processing of title work in a more timely fashion and avoid title work being rejected for correction.

Paying close attention to:

• Complete vehicle information, including:
  • VIN (Vehicle Identification Number)
  • Make (proper, specific name)
  • Models (proper, specific name)
  • Body Style (wWhat a vehicle looks like, but not limited to- 4DSD, 4DSW, 4DPV, 4PU, 12PU, 34PU)
  • Fuel Type (Gasoline, Diesel, Hybrid, Electric, Hydrogen)
• List Price (Factory List Price)
  • Note: All this information can be found on an Arizona MVR
• GVW (**Declared Gross Weight) for trailers or commercially registered vehicles
• Odometer Reading and Odometer Codes (Check the appropriate box); see Odometers Guidelines for more information
• Location of Vehicle (Domicile Address)
• Lienholder information; see Liens Overview for more information
• Owner information, including:
  • Proper name of customer. as listed on submitted identification documentation
  • Signatures; view the Example of T&R Application section for examples of where the owners need to sign according to legal status

**Policy will use the term declared gross weight.

Example of T&R Application

1. The Legal Status Box must be checked when there are multiple owners.
2. If the 'Or' legal status is checked, each owner must sign to acknowledge the 'Or' status.
3. All owners must sign in their section to certify the application is true and correct.

Optional page (Same signature requirements as Page 1)

A Power of Attorney (POA) allows another to act as an agent or attorney-in-fact for the grantor. The CSR is responsible for reading or reviewing each POA to determine the limitations as set by the grantor.

The POA must meet certain criteria:

• Cannot be expired
• Must be notarized
• The original or a certified copy of the POA must accompany the application and serves as evidence of public filing of the transaction
• Person giving (grantor) POA cannot be deceased

A foreign jurisdiction POA (created in the U. S.) is valid in this state, provided it meets the issuing jurisdictions requirements.

When additional documentation (e.g., POA, trust, court document, etc.) is used to give authority to an individual, those documents must be scanned with other supporting documentation. Verify the signature with the submitted documentation (POA, trust paperwork, court document, etc.).

For the purposes of executing a POA in the performance of vehicle title and registration transactions, the POA is required to be:

• Witnessed by an MVD Agent OR notarized by a notary (may be electronic, using Notarial Certificate)
  • The signature provided on the POA may not contain any alterations, white-outs, or cross-outs
  • A POA containing an altered signature will not be accepted

A person, who in good faith either assists or deals with an Agent, is protected as if the Agent properly exercised the Agent's power regardless of whether the authority of that person as the Agent has been terminated.

• Durable POA is commonly used to make health care decisions
• General POA allows the designee to conduct business for the grantor
• Special POA allows the designee to sign for a specific matter
• Irrevocable POA allows the designee to conduct business for the grantor
  • The ruling court may revoke this type of POA, not the grantor
• Military Member POA allows the designee to conduct business for the military member
• Motor Carrier POA allows the designee to sign all documents required for motor carrier tax matters
• Motor Fuel Tax POA allows a designee to act on behalf of a taxpayer regarding fuel tax matters

1. Arizona Secure Power of Attorney, form #48-0600 (provided by MVD Forms Warehouse)
   • Used when the title is physically held by the lienholder or has been lost
   • Must be submitted to the State by the person exercising powers of attorney

Example of AZ Secure POA

2. Power of Attorney with Odometer Disclosure, form #48-7104
   • Used for private party to private party sales and allows the seller to authorize the buyer to disclose the odometer reading
   • Used when a Certificate of Title is not available due to the title being held by the lienholder
3. Power of Attorney, form #48-1001
   • To appoint another person (Attorney-In-Fact) authority to sign all documents required to obtain and transfer a vehicle title, or perform registration renewals, duplicate registrations, lost plate and/or tabs and etc.

For the purposes of executing a POA in the performance of vehicle title and registration transactions, the POA is required to be:

• Witnessed by an MVD Agent OR notarized by a notary (may be electronic, using Notarial Certificate)
  • The signature provided on the POA may not contain any alterations, white-outs, or cross-outs
  • A POA containing an altered signature will not be accepted

A person, who in good faith either assists or deals with an Agent, is protected as if the Agent properly exercised the Agent's power regardless of whether the authority of that person as the Agent has been terminated.

At the time of service, the POA must be:

• The original or certified copy of the POA must accompany the application and serves as evidence of public filing of the transaction
• If the customer requests the return of the POA, the CSR will make a copy of the original for the purposes of completing the customer's transaction