PRO PRB Report

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PRB Meeting Date: 10/29/2024
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
10/31/2024 12:48:02 PM	Angela Galietti		, ,

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Kingman	69	Yavapai	280.0	F028801D	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $1,225,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$1,225,000	$300,000 (0%)	$1,525,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:
$ 200 Item #:OTHR22 (Developer Contribution) FY:0 FundSRC: Desc:	$ 300 Item #:DT55240 (Legislative Appropriation ) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Increase budget.

26. JUSTIFICATION

This request is to increase the budget to accommodate Environmental Commitments. Through design and environmental clearance several cultural sites have been found on the project limits. Data Recovery and flagging services are required for Cultural Commitments prior to construction. Consultant: $278K ICAP: $22K

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
	Item(s) Approved.

PRB Meeting Date: 10/29/2024
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
10/31/2024 12:52:27 PM	Angela Galietti		, ,

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Kingman	69	Yavapai	280.0	F028801C	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $7,462,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$7,462,000	$1,070,000 (0%)	$8,532,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:
$ 939 Item #:DT55240 (HB 2899) FY:0 FundSRC: Desc:	$ 770 Item #:DT55240 (Leg Approp ) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:	25
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:		24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	11/5/2024	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Establish new project.

26. JUSTIFICATION

This request is to establish the construction phase for this state legislative project. The project team is working to advertise in November (FY25). ICAP is included in this request.

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
Establish a New Project.	Item(s) Approved.

PRB Meeting Date: 10/29/2024
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
10/31/2024 12:45:23 PM	Angela Galietti		, ,

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Kingman	69	Yavapai	280.0	F028801U	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $620,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$620,000	($620,000) (0%)	$0

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:
$ 620 Item #:103036 (2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:	$ -620 Item #:DT55240 ( ) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Decrease Budget

26. JUSTIFICATION

The funding anticipated for utility relocation during the design phase of the project was not needed. Funding was obtained through 2023 Legislative Appropriations - DT55240.

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
	Item(s) Approved.

PRB Meeting Date: 10/29/2024
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
10/31/2024 12:49:02 PM	Angela Galietti		, ,

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Kingman	69	Yavapai	280.0	F028801R	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $680,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$680,000	($450,000) (0%)	$230,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:
$ 680 Item #:103036 (2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:	$ -450 Item #:DT55240 (2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Decrease Budget

26. JUSTIFICATION

The total funding anticipated for right-of-way acquisition and TCE`s during the design phase of the project was not needed. Funding was obtained through 2023 Legislative Appropriations - DT55240.

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
	Item(s) Approved.

PRB Meeting Date: 5/2/2023
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
5/9/2023 9:30:00 AM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801R	1.0	069-A(221)T

PROJECT REQUEST SUMMARY

16. Original Program Budget: $0

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$0	$680,000 (0%)	$680,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
	$ 680 Item #:103036 ( 2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Establish new sub-phase

26. JUSTIFICATION

This funding is necessary for right of way acquisition and temporary construction easement (TCE) to meet the construction target in FY25. Property Acquisition Cost � $615K ICAP � $65K

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
Establish a New Project.	Item(s) Approved.

PRB Meeting Date: 5/2/2023
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
5/9/2023 9:29:13 AM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801D	1.0	069-A(221)T

PROJECT REQUEST SUMMARY

16. Original Program Budget: $1,025,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$1,025,000	$200,000 (0%)	$1,225,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
$ 200 Item #:OTHR22 (Developer contribution) FY:0 FundSRC: Desc:	$ 200 Item #:103036 (2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Increase budget

26. JUSTIFICATION

During the coordination meeting held on April 26 with CYMPO and other stakeholders, the design team received confirmation that all stakeholders are in support of a roundabout in FY25. Funding is needed for coordination and completing the design. Consultant - $181K ICAP -$19K

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
	Item(s) Approved.

PRB Meeting Date: 5/2/2023
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
5/9/2023 9:30:32 AM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801U	1.0	069-A(221)T

PROJECT REQUEST SUMMARY

16. Original Program Budget: $0

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$0	$620,000 (0%)	$620,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
	$ 620 Item #:103036 ( 2023 Legislative Appropriations - DT55240) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Establish new sub-phase

26. JUSTIFICATION

This funding is necessary for Utility Relocation for the design project to meet the construction target in FY25. Relocation Cost � $561K ICAP � $59K

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
Establish a New Project.	Item(s) Approved.

PRB Meeting Date: 4/18/2023
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
4/27/2023 12:23:29 PM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801D	1.0	069-A(221)T

PROJECT REQUEST SUMMARY

16. Original Program Budget: $1,025,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$1,025,000	$0 (0%)	$1,025,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
$ 200 Item #:OTHR22 (Developer contribution) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Change Scope, Change Type of Work

26. JUSTIFICATION

The design team found that the construction of the roundabout would be more costly than anticipated from pre 30pct estimate, due to various factors such as higher unit costs, utility relocation requirements, and the need to acquire more right-of-way. As a result, the team proposed a change in the project scope from a roundabout to a signal modification with widening. This recommended modification will improve the SR 69 and SR 169 intersection operation. Change Type Of Work to: "INTERSECTION WIDENING & SIGNAL RECONSTRUCTION".

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
Change in Scope. Change in Work Type.	Request Withdrawn.

PRB Meeting Date: 5/24/2022
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
4/19/2023 2:38:49 PM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801D	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $1,025,000

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$1,025,000	$0 (0%)	$1,025,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
$ 200 Item #:OTHR22 (Developer contribution) FY:0 FundSRC: Desc:	$ 825 Item #:79922 (Non-Federal SW contingency) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Change funding source

26. JUSTIFICATION

This Minor Program Project was established in Feb, 2022 using Federal funds. The Department decided to change design to State Funds. This request is to change the Design funds from Federal to State. Construction will use Federal Funds.

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
	Item(s) Approved.

PRB Meeting Date: 1/25/2022
Request Teleconference		Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION

2. Form Date:	3. Project Manager/Presenter:	4. Phone Number(s):	5. Mail Drop:
1/27/2022 9:37:57 AM	Pei-jung Li	(602) 712-8708	205 S 17th Ave, , 605E

PROJECT INFORMATION

6. Project Name/Location:			7. Type of Work:			8. CPS Id:
SR69 @ SR169			ROUNDABOUT			VG1P
9. District:	10. Route:	11. County:	12. Beg. MP:	13. TRACS #:	14. Len. (mi):	15. Fed ID#:
Prescott	69	Yavapai	280.0	F028801D	1.0

PROJECT REQUEST SUMMARY

16. Original Program Budget: $0

17. Original Program Item #: 103036

Project Budget	Project Budget	Project Budget
18. Current Approved:	18a. New Project/Change Request:	18b. Final:
$0	$1,025,000 (0%)	$1,025,000

Funding Source(s)	Funding Source(s)	20. JPA #, Signed, Adot Adv.:
19. Current Approved:	19a. New Project/Change Request:	19-0007624-I
	$ 200 Item #:OTHR22 (Developer contribution ) FY:0 FundSRC: Desc:

Current Approved	New Project/Change Request
21. Fiscal Year:	21a. Fiscal Year:
22. Bid Pkg Rdy Date:	22a. Bid Pkg Rdy Date:	24. Verified all of the new funding sources
23. Bid Adv Date:	23a. Bid Adv Date:	24. Verified all of the new funding sources

25. DESCRIPTION OF REQUEST

Establish new design project

26. JUSTIFICATION

This is a Minor Program Project for the intersection improvement on SR69 at SR169 in the Town of Dewey-Humboldt, to address safety and mobility. The Developer approved the JPA for private contribution on September 20, 2021. This request is for partial design funding. The amount of additional design funds and construction will be determined once the initial design footprint is identified and utility relocation and ROW needs are evaluated. Consultant- $480K ROW PE Consultant- $231K Staff - $216K (including survey) ICAP - $98K

27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED

REQUESTED ACTIONS	APPROVED/RECOMMENDED ACTIONS
Establish a New Project.	Item(s) Approved. Subject to PPAC Approval.