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PRB Meeting Date: 8/8/2023
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
8/10/2023 12:19:44 PM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301C 2.0 180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $22,500,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$22,500,000 $0 (0%) $22,500,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 22500 Item #: 100219 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 26 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 7/18/2025 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Change scope and type of work.
26. JUSTIFICATION
The project was originally programmed as a Bridge Rehabilitation project. During scoping and preparation of the Bridge Selection Report, bridge replacement alternatives were analyzed and ultimately selected due to the Little CO River Bridge being scour critical. Also identified during scoping, an alternative to reduce costs for the Five Mile Wash bridge was achieved by replacing the bridge with a box culvert. Request to change the type of work to "Bridge Replacement".
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Work Type. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 1/24/2023
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
1/26/2023 10:59:57 AM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301D 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $1,172,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$1,172,000 $200,000 (0%) $1,372,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 802 Item #: 100219 (94.3 pct. Federal ) FY:0 FundSRC: Desc: $ 189 Item #:76223 (94.7 pct. Federal) FY:2023 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase Budget.
26. JUSTIFICATION
The Bridge Group and District have requested additional alternative analysis for addressing the bridge replacements in an attempt to reduce construction costs and improve constructability. These alternatives and final recommendations will be documented in the Bridge Selection Report. In addition, the original PM consultant estimate assumed less hours than what was negotiated as it relates to design, environmental and geotechnical costs. Consultant = $181K ICAP = $19K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Scope. Item(s) Approved.

PRB Meeting Date: 4/19/2022
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/19/2022 12:36:43 PM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301C 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $5,000,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$5,000,000 $12,000,000 (0%) $17,000,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 5000 Item #: 100219 (Five Mile Wash Bridge & Little CO Bridge - Bridge Rehabilitation ) FY:0 FundSRC: Desc: $ 12000 Item #:76225 (Bridge Replacement and Rehabilitation) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 25 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 7/12/2024 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
Based upon the Final PA completed 7/29/2021, the estimated construction costs are $17M. This request will better align the program with estimated costs. ICAP is included in this request. These changes will be placed in the FY23 - FY27 Five Year Program.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 4/12/2022
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
6/6/2022 2:00:04 PM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301D 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $850,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$850,000 $322,000 (0%) $1,172,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 850 Item #: 100219 (Five Mile Wash Bridge & Little CO Bridge - Bridge Rehabilitation ) FY:0 FundSRC: Desc: $ 322 Item #:76222 (.) FY:2022 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish project.
26. JUSTIFICATION
The project will develop the clearances and construction documents for the replacement of two bridges east of Holbrook. Staff = $140 Consultant = $920 ICAP = $112
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 2/23/2021
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/1/2022 12:18:36 PM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301D 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $850,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$850,000 ($850,000) (0%) $0
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 850 Item #: 100219 (Five Mile Wash Bridge & Little CO Bridge - Bridge Rehabilitation ) FY:0 FundSRC: Desc: $ -850 Item #:76221 (.) FY:2021 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION (OFF SYSTEM)  
Current Approved New Project/Change Request  
21. Fiscal Year: 21 21a. Fiscal Year: 22  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Defer project.
26. JUSTIFICATION
Project construction was moved to FY25. Bridge Group has requested that design be deferred to FY22 for subprogram balance.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in FY. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 7/28/2020
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
7/29/2020 8:36:39 AM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301L 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $150,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$150,000 $54,000 (0%) $204,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 150 Item #: 100219 (Five Mile Wash Bridge & Little CO Bridge - Bridge Rehabilitation ) FY:0 FundSRC: Desc: $ 54 Item #:76221 ( ) FY:2021 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION (OFF SYSTEM)  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase budget
26. JUSTIFICATION
During the stakeholder/consultant scoping meeting it was requested that surveying be added to perform a full hydraulic analysis in the 01L phase. Staff: $30K Consultant: $19K ICAP: $5K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Scope. Item(s) Approved.

PRB Meeting Date: 4/21/2020
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/22/2020 4:10:51 PM Thomas Oreilly (602) 712-2587 205 S 17th Ave, 293, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
FIVE MILE WASH BRIDGE & LITTLE CO BRIDGE BRIDGE REHABILITATION UA1O
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Holbrook 180 Navajo 309.0 F031301L 2.0 STBG180-B(211)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $150,000 17. Original Program Item #: 100219
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$150,000 $0 (0%) $150,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 150 Item #: 100219 (Five Mile Wash Bridge & Little CO Bridge - Bridge Rehabilitation ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish new project
26. JUSTIFICATION
This project will develop the scope of work for the rehabilitation or replacement of two bridges east of Holbrook. Staff: $28K Consultant: $108K ICAP: $14K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved.

For Project Resource Office information or questions: PRO Mailbox

Arizona Department of Transportation