PRB Actions
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PRB Actions |
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| PRB Meeting Date: 12/12/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 12/14/2023 2:09:59 PM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| US 191 AT SR 75 & SR 78 | CONSTRUCT ROUNDABOUT | SV1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Safford | 191 | Greenlee | 154.0 | F043801D | 1.0 | 191-C(225)T |
| 16. Original Program Budget: $765,000 | 17. Original Program Item #: 102761 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $765,000 | $40,000 (0%) | $805,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 600 Item #:73322 ( ) FY:2022 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | $ 40 Item #:73324 (.) FY:2024 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 23 | 21a. Fiscal Year: | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 6/30/2023 | 23a. Bid Adv Date: | ||
| 25. DESCRIPTION OF REQUEST |
| Increase budget. |
| 26. JUSTIFICATION |
| Funding is requested to cover staff hours required to address contractor questions during advertisement, to prepare addendums and to cover payroll rejects. Bid opening is 1/26/2024. Staff: $36K ICAP: $4K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. |
| PRB Meeting Date: 6/27/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 6/29/2023 9:10:21 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| US 191 AT SR 75 & SR 78 | CONSTRUCT ROUNDABOUT | SV1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Safford | 191 | Greenlee | 154.0 | F043801D | 1.0 | 191-C(225)T |
| 16. Original Program Budget: $600,000 | 17. Original Program Item #: 102761 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $600,000 | $165,000 (0%) | $765,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 600 Item #:73322 ( ) FY:2022 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | $ 165 Item #:73324 (.) FY:2024 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase Budget. |
| 26. JUSTIFICATION |
| Funding is requested to cover payroll rejects, staff time due to challenges in completing final design and consultant use not initially anticipated. Design challenges that resulted in higher than originally estimated design hours include adding a retaining wall to eliminate the need for new right-of-way, redesigning traffic control to eliminate temporary construction easements, and more complex drainage design required to avoid utility impacts identified after the completion of the Subsurface Utility Engineering (SUE). Additionally, costs for roundabout design and environmental support were higher than were originally estimated and the need for the SUE was not identified when the project was established. Funds are also needed to complete Historic American Engineering Record (HAER) documentation and flagging of cultural sites prior to construction. HAER documentation is required per the Statewide Section 106 Programmatic Agreement for Federal-Aid Projects since US 191, SR 75, and SR 78 are deemed as eligible historical roadways and the project was deemed to have an adverse impact due to the change in the roadway alignments. Staff: 119K Consultant: 30K ICAP: 16K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. |
| PRB Meeting Date: 4/25/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 5/2/2023 8:00:27 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| US 191 AT SR 75 & SR 78 | CONSTRUCT ROUNDABOUT | SV1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Safford | 191 | Greenlee | 154.0 | F043801C | 1.0 | 191-C(225)T |
| 16. Original Program Budget: $0 | 17. Original Program Item #: 102761 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $0 | $6,300,000 (0%) | $6,300,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 4425 Item #:73323 ( ) FY:2023 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | 23 | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | 6/30/2023 | ||
| 25. DESCRIPTION OF REQUEST |
| Establish new project. |
| 26. JUSTIFICATION |
| This Minor Projects Program project will construct a new roundabout at the Three Way intersection. Work also includes drainage, lighting, pavement marking, and other related work required for a new roundabout. ICAP is included in the request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Item(s) Approved. Subject to PPAC Approval. |
| PRB Meeting Date: 3/7/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 3/9/2023 10:12:42 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| US 191 AT SR 75 & SR 78 | CONSTRUCT ROUNDABOUT | SV1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Safford | 191 | Greenlee | 154.0 | F043801D | 1.0 | 191-C(225)T |
| 16. Original Program Budget: $600,000 | 17. Original Program Item #: 102761 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $600,000 | $0 (0%) | $600,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 600 Item #:73322 ( ) FY:2022 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 23 | 21a. Fiscal Year: | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 6/30/2023 | 23a. Bid Adv Date: | ||
| 25. DESCRIPTION OF REQUEST |
| Request guidance for FY Deferral and Increased Construction Budget |
| 26. JUSTIFICATION |
| The team is recommending deferring this project to a future fiscal year and increasing construction funding. Stage III design revealed the need for new right-of-way and temporary construction easements which were not initially thought to be needed. Obtaining clearances before the end of the fiscal year is not feasible. The Stage III estimate is $4,805,400; an additional $2,275,000 is needed in order to account for an increase in unit prices, unidentified items, right-of-way and utility costs that were not accounted for or were underestimated. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| FYI/Guidance. | Further discussion required. |
| PRB Meeting Date: 8/17/2021 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 8/19/2021 11:54:22 AM | Jennifer Acuna |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| US 191 AT SR 75 & SR 78 | CONSTRUCT ROUNDABOUT | SV1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Safford | 191 | Greenlee | 154.0 | F043801D | 1.0 | 191-C(223)T |
| 16. Original Program Budget: $0 | 17. Original Program Item #: 102761 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $0 | $600,000 (0%) | $600,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 600 Item #:73322 ( ) FY:2022 FundSRC:. Desc:STATEWIDE MINOR PROJECTS | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish new design project. |
| 26. JUSTIFICATION |
| This is a Minor Program funded project to improve the operation of the intersection by reconfiguring the intersection to a roundabout. This project is located at the intersection of US 191, SR 78 and SR 75 in Greenlee County in the Southeast District. Construction is scheduled for FY23. Staff:$397K Consultant:$145K ICAP:$58K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Item(s) Approved. Subject to PPAC Approval. |
| Arizona Department of Transportation |