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PRB Meeting Date: 1/28/2025
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
1/30/2025 9:51:26 AM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201C 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $794,000 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$794,000 $298,000 (0%) $1,092,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 794 Item #:104214 ($793,719) FY:0 FundSRC: Desc: $ 298 Item #:74325 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 25 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 2/27/2025 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase budget, change project limits.
26. JUSTIFICATION
This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area. Request increase in budget to cover change in costs for sensors and construction engineering. Change milepost limits to: 295.84 to 298.01 and increase Project length to 2.17 miles. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
CHANGE PROJECT LIMITS Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 10/1/2024
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
10/3/2024 8:53:15 AM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201D 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $33,000 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$33,000 $30,000 (0%) $63,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 33 Item #:74324 ( ) FY:2024 FundSRC:. Desc:PORT OF ENTRY $ 30 Item #:74325 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area. The project documents need to be converted from procurement to C&S bid package. Staff $28K ICAP $2K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.

PRB Meeting Date: 9/10/2024
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
9/12/2024 10:25:14 AM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201C 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $794,000 (0%) $794,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 794 Item #:74325 ( $793,719) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year: 25  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish new project.
26. JUSTIFICATION
This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area. This was previously a Procurement Project. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved.

PRB Meeting Date: 9/10/2024
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
9/12/2024 10:24:00 AM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201X 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $794,000 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$794,000 ($794,000) (0%) $0
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 794 Item #:104214 ( ) FY:0 FundSRC: Desc: $ -794 Item #:74325 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 24 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Close Sub-phase
26. JUSTIFICATION
This procurement project will be established as a C&S Bid Advertisement project. This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.

PRB Meeting Date: 4/9/2024
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/11/2024 2:01:34 PM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201X 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $850,000 (0%) $850,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 850 Item #:74324 ( ) FY:2024 FundSRC:. Desc:PORT OF ENTRY  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish new project.
26. JUSTIFICATION
This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area. Equipment will be purchased and installed through a procurement contract. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 11/14/2023
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
11/16/2023 10:37:41 AM Chris Moore (757) 469-6679 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
MCGUIREVILLE REST AREA REPLACE TRUCK SCREENING SENSORS MR1Q
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Prescott 17 Yavapai 296.0 F072201D 2.0 017-B(240)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #: 104214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $33,000 (0%) $33,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 33 Item #:74324 ( ) FY:2024 FundSRC:. Desc:PORT OF ENTRY  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish new project.
26. JUSTIFICATION
This project will replace outdated and damaged in-road truck screening sensors on NB and SB I-17 at the McGuireville Rest Area. Equipment will be purchased through a procurement contract. Staff $29K ICAP $4K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved.

For Project Resource Office information or questions: PRO Mailbox

Arizona Department of Transportation