PRB Actions
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| PRB Meeting Date: 11/19/2024 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 12/6/2024 2:24:30 PM | CARMELO ACEVEDO / MYRNA BONDOC | (480) 932-7319 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; VARIOUS LOCATIONS | CONSTRUCT TRUCK PARKING | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069602C | 999-A(571)T | ||
| 16. Original Program Budget: $14,000,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $14,000,000 | $8,500,000 (0%) | $22,500,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 14000 Item #:103701 ( ) FY:0 FundSRC: Desc: | $ 550 Item #:79625 ( Subprogram 796 (Truck Parking)) FY:0 FundSRC: Desc: | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget |
| 26. JUSTIFICATION |
| The project was under estimated. There are a total of four rest areas. Three rest areas have two sites and one has one site, for a total of seven sites. Reason for Increase: 1. Parks and Christensen Rest Areas, have been closed for 20 years and need extensive rehab to be repurposed for for safe truck parking with minimum amenities. 2. The recently completed Statewide Truck Parking Plan identified Parks Rest Area as a hot-spot for undesignated truck parking and needs to be expanded. 3. The original estimate is based on gravel lots. Multiple washes run through and near the Haviland RA making the site susceptible to erosion. Gravel lots are prone to erosion and rutting, which can lead to more frequent maintenance. A more resilient surface material is required. 4. Parks and Christensen are located near Flagstaff. Weather conditions require a surface material that can withstand freeze thaw cycles without annual maintenance and can be snow plowed. 3. Mobilization and traffic control was calculated per rest area than per site. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. Subject to PPAC Approval. |
| PRB Meeting Date: 6/11/2024 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 6/11/2024 10:33:28 AM | CARMELO ACEVEDO / MYRNA BONDOC | (480) 932-7319 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; VARIOUS LOCATIONS | CONSTRUCT TRUCK PARKING | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | 999-A(571)T | ||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $6,000,000 (0%) | $22,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | $ 3000 Item #:77824 (Freight Subprogram) FY:2024 FundSRC:. Desc:STATE PLANNING & RESEARCH | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget |
| 26. JUSTIFICATION |
| The project was under estimated. There are a total of four rest areas. Three of the four rest areas have two sites and one rest area has one site, at a total of seven sites. Reason for Increase: 1. EB & WB Parks and NB & SB Christensen, were originally planned to be repurposed without expansion. After the conclusion of the Statewide Truck Parking Plan the four sites were identified to be repurposed and expanded. 2. The estimates were based on gravel parking lots. Multiple washes run through and near the Haviland RA making the site susceptible to erosion. Gravel lots can be prone to erosion and rutting, which can lead to more frequent maintenance. A more resilient surface material is required to prevent erosion. 3. Mobilization and traffic control were calculated per rest area than per site. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Request Withdrawn. |
| PRB Meeting Date: 5/14/2024 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 5/16/2024 10:25:07 AM | CARMELO ACEVEDO / MYRNA BONDOC | (480) 932-7319 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; VARIOUS LOCATIONS | CONSTRUCT TRUCK PARKING | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | 999-A(571)T | ||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $8,000,000 (0%) | $24,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | $ 2500 Item #:70924 (CRP Subprogram) FY:0 FundSRC: Desc: | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget |
| 26. JUSTIFICATION |
| The project was under estimated. There are a total of four rest areas. Three of the four rest areas have two sites and one rest area has one site, at a total of seven sites. Reason for Increase: 1. EB&WB Parks and NB&SB Christensen, were originally planned to be repurposed without expansion. After the conclusion of the Statewide Truck Parking Plan the four sites were identified to be repurposed and expanded. 2. Some items, such as mobilization and traffic control, were estimated for each rest area, not for each site. 3. Locations are far apart and remote, driving up the cost to construct. 4. Surface material options estimated are not suited for certain conditions. For instance, gravel is not suited for snow because it cannot be snow plowed. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Request Withdrawn. |
| PRB Meeting Date: 4/23/2024 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 4/23/2024 2:34:34 PM | CARMELO ACEVEDO / MYRNA BONDOC | (480) 932-7319 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; VARIOUS LOCATIONS | CONSTRUCT TRUCK PARKING | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | 999-A(571)T | ||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $8,000,000 (0%) | $24,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | $ 2500 Item #:70924 (CRP Subprogram) FY:0 FundSRC: Desc: | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget |
| 26. JUSTIFICATION |
| The project was under estimated. There are a total of four rest areas. Three of the four rest areas have two sites and one rest area has one site, at a total of seven sites. Reason for Increase: 1. EB&WB Parks and NB&SB Christensen, were originaly planned to be repurposed without expansion. After the conclusion of the Statewide Truck Parking Plan the four sites were identified to be repurposed and expanded. 2. Some below the line items, such as, mobilization and traffic control, was estimated for each rest area not for each site. 3. Locations are far apart and remote, driving up the cost to construct. 4. Surface material options estimated are not suited for certain conditions. For instance, gravel is not suited for snow because it cannot be snow plowed. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Request Withdrawn. |
| PRB Meeting Date: 4/16/2024 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 4/16/2024 11:32:40 AM | CARMELO ACEVEDO / MYRNA BONDOC | (480) 932-7319 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; VARIOUS LOCATIONS | CONSTRUCT TRUCK PARKING | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | 999-A(571)T | ||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $8,000,000 (0%) | $24,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | $ 2500 Item #:70924 (CRP Subprogram) FY:0 FundSRC: Desc: | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget |
| 26. JUSTIFICATION |
| The project was under estimated. There are a total of four rest areas. Three of the four rest areas have two sites and one rest area has one site, at a total of seven sites. Reason for Increase: 1. EB&WB Parks and NB&SB Christensen, were originaly planned to be repurposed without expansion. After the conclusion of the Statewide Truck Parking Plan the four sites were identified to be repurposed and expanded. 2. Some below the line items, such as, mobilization and traffic control, was estimated for each rest area not for each site. 3. Locations are far apart and remote, driving up the cost to construct. 4. Surface material options estimated are not suited for certain conditions. For instance, gravel is not suited for snow because it cannot be snow plowed. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Request Withdrawn. |
| PRB Meeting Date: 10/31/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 10/31/2023 9:52:32 AM | Carmelo Acevedo | (602) 712-4258 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; FIVE REST AREAS | Construct Truck Parking | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | |||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $0 (0%) | $16,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | 24 | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish Construction Phase. |
| 26. JUSTIFICATION |
| This is an Alternative Delivery Project to construct additional truck parking at five rest areas along I-40 and I-17. We are requesting to establish the construction phase. Federal approval has been granted for PE. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Item(s) Approved. |
| PRB Meeting Date: 10/17/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 10/18/2023 3:39:51 PM | Carmelo Acevedo | (602) 712-7622 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; FIVE REST AREAS | Construct Truck Parking | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601D | |||
| 16. Original Program Budget: $333,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $333,000 | $1,467,000 (0%) | $1,800,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 333 Item #:103701 (.) FY:0 FundSRC: Desc: | $ 1467 Item #:103701 (.) FY:0 FundSRC: Desc: | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase Budget |
| 26. JUSTIFICATION |
| This is an Alternative Delivery Project to construct additional truck parking at five rest areas along I-40 and I-17. Funding is for the design of the subject project, including the consultant, to develop the construction agreements and pre-construction documents. Consultant: $1,210K Staff: $100K ICAP: $157K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. |
| PRB Meeting Date: 10/17/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 10/27/2023 8:31:20 AM | Carmelo Acevedo | (602) 712-4258 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; FIVE REST AREAS | Construct Truck Parking | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601C | |||
| 16. Original Program Budget: $16,200,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $16,200,000 | $0 (0%) | $16,200,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 16200 Item #:103701 ( ) FY:0 FundSRC: Desc: | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | 24 | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish Construction Phase. |
| 26. JUSTIFICATION |
| This is an Alternative Delivery Project to construct additional truck parking at five rest areas along I-40 and I-17. We are requesting to establish the construction phase. Federal approval has been granted for PE. Design-builder: $14,267 Staff: $200 ICAP: $1,733 |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Request Withdrawn. |
| PRB Meeting Date: 7/18/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 9/28/2023 7:13:33 AM | Carmelo Acevedo | (602) 712-7622 | 206 S 17th Ave, |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| I-40 AND I-17; FIVE REST AREAS | Construct Truck Parking | IT1Q | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | I-40, I-17 | Coconino | F069601D | |||
| 16. Original Program Budget: $333,000 | 17. Original Program Item #: 103701 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $333,000 | $0 (0%) | $333,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 333 Item #:103701 (.) FY:0 FundSRC: Desc: | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish Project |
| 26. JUSTIFICATION |
| This is an Alternative Delivery Project to construct additional truck parking at five rest areas along I-40 and I-17. I-40: Parks NB & SB Rest Areas, Haviland EB & WB Rest Areas I-17: Christensen NB & SB Rest Areas, McGuireville NB & SB Rest Areas, Sunset Point Rest Area Consultant: $200K Staff: $100K ICAP: $33K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Item(s) Approved. |
| Arizona Department of Transportation |