PRB Actions
|
PRB Actions |
| Return to previous page | View Schedule | PRB Decisions | Print this page |
| PRB Meeting Date: 2/14/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 2/16/2023 1:26:37 PM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| SR-87, SR-179 & SR-260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 999 | Statewide | 0.0 | F042101D | 54.3 | HSIP999-A(554)T |
| 16. Original Program Budget: $420,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $420,000 | $5,000 (0%) | $425,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 420 Item #: 101009 (Pine Creek Canyon Rd - SR-260 - Tree Removal) FY:0 FundSRC: Desc: | $ 5 Item #:70123 ( ) FY:2023 FundSRC:. Desc:MODERNIZATION | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Increase budget. |
| 26. JUSTIFICATION |
| Funds are needed to cover final costs to advertise the project, answer questions during the bidding process, and complete the award process. Staff: 4K ICAP: 1K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. |
| PRB Meeting Date: 1/24/2023 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 1/26/2023 11:34:37 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| SR-87, SR-179 & SR-260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 999 | Statewide | 0.0 | F042101C | 54.3 | HSIP999-A(554)T |
| 16. Original Program Budget: $2,618,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $2,618,000 | $1,842,000 (0%) | $4,460,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 2618 Item #:70123 ( ) FY:2023 FundSRC:. Desc:MODERNIZATION | $ 1386 Item #:70123 (.) FY:2023 FundSRC:. Desc:MODERNIZATION | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 23 | 21a. Fiscal Year: | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 1/17/2023 | 23a. Bid Adv Date: | ||
| 25. DESCRIPTION OF REQUEST |
| Increase budget. |
| 26. JUSTIFICATION |
| The estimated tree removal cost is based on the number of acres and the number of trees per acre. The estimated tree number and cost of removal per tree was used to develop a cost per acre. ICAP is included in the request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Item(s) Approved. Subject to PPAC Approval. |
| PRB Meeting Date: 10/25/2022 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 10/28/2022 10:12:28 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| SR-87, SR-179 & SR-260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 999 | Statewide | 0.0 | F042101C | 54.3 | HSIP999-A(554)T |
| 16. Original Program Budget: $2,618,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $2,618,000 | $1,842,000 (0%) | $4,460,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 2618 Item #:70123 ( ) FY:2023 FundSRC:. Desc:MODERNIZATION | $ 1842 Item #:70123 (.) FY:2023 FundSRC:. Desc:MODERNIZATION | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 23 | 21a. Fiscal Year: | ||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 1/17/2023 | 23a. Bid Adv Date: | ||
| 25. DESCRIPTION OF REQUEST |
| Increase budget. |
| 26. JUSTIFICATION |
| The estimated tree removal cost is based on the number of acres and the number of trees per acre. The estimated tree number and cost of removal per tree was used to develop a cost per acre. ICAP is included in this request. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Request Withdrawn. |
| PRB Meeting Date: 3/8/2022 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 6/6/2022 2:07:17 PM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| SR 87, SR 179 & SR-260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 999 | Coconino | 0.0 | F042101C | 54.3 | HSIP 999-A(554)T |
| 16. Original Program Budget: $1,549,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $1,549,000 | $1,071,000 (0%) | $2,620,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 1549 Item #:70122 (.) FY:2022 FundSRC:. Desc:MODERNIZATION | $ 2620 Item #:70123 (.) FY:2023 FundSRC:. Desc:MODERNIZATION | |
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 22 | 21a. Fiscal Year: | 23 | |
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 6/30/2022 | 23a. Bid Adv Date: | ||
| 25. DESCRIPTION OF REQUEST |
| Defer Project to FY23. Increase Budget. |
| 26. JUSTIFICATION |
| This tree removal project requires a cultural survey that is scheduled to begin in May 2022 with anticipated completion in August 2022. Based on this timeline the project team recommends advertising this project in the second quarter of Fiscal Year (FY23). The project construction costs were reviewed by the consultant designer and revisions to the estimate were made based on meetings to discuss lessons learned with the respective Districts�following the construction of two tree removal projects in FY22. |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Change in FY. Change in Schedule. | Item(s) Approved. Subject to PPAC Approval. |
| PRB Meeting Date: 4/27/2021 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 3/8/2022 10:16:01 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| SR 87, SR 179 & SR 260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 999 | Coconino | 0 | F042101D | 54.3 | HSIP |
| 16. Original Program Budget: $420,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $420,000 | $0 (0%) | $420,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 420 Item #: 101009 (Pine Creek Canyon Rd - SR-260 - Tree Removal ) FY:0 FundSRC: Desc: | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish New Project. |
| 26. JUSTIFICATION |
| This HSIP project will remove trees within the roadway clear zone based on the Roadway Departure Safety Implementation Plan (RDSIP) on the following segments: SR 87, MP 247.0 - MP 250.8 SR 87, MP 283.0 - MP 316.0 SR 179, MP 299.0 - MP 304.5 SR 260, MP 240.0 - MP 252.0 This project was in the Five Year Program as SR 87, Pine Creek Canyon Rd - SR-260 (F0351). A new project number was requested as a Statewide project since it`s on multiple routes and the project name, route, and limits have been changed to accurately reflect the scope of the project. Staff: $27k Consultant: $355k ICAP: $38k |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Item(s) Approved. |
| PRB Meeting Date: 11/24/2020 | |||
| Request Teleconference | Teleconference Phone #: | ||
| Video Teleconference | |||
| 2. Form Date: | 3. Project Manager/Presenter: | 4. Phone Number(s): | 5. Mail Drop: |
| 4/22/2021 7:40:22 AM | Judah Cain | , , |
| 6. Project Name/Location: | 7. Type of Work: | 8. CPS Id: | ||||
| PINE CREEK CANYON RD - SR-260 | TREE REMOVAL | CP1P | ||||
| 9. District: | 10. Route: | 11. County: | 12. Beg. MP: | 13. TRACS #: | 14. Len. (mi): | 15. Fed ID#: |
| Flagstaff | 87 | Coconino | 247.0 | F035101D | 3.0 | HSIP |
| 16. Original Program Budget: $420,000 | 17. Original Program Item #: 101009 |
| Project Budget | Project Budget | Project Budget |
| 18. Current Approved: | 18a. New Project/Change Request: | 18b. Final: |
| $420,000 | $0 (0%) | $420,000 |
| Funding Source(s) | Funding Source(s) | 20. JPA #, Signed, Adot Adv.: |
| 19. Current Approved: | 19a. New Project/Change Request: | |
| $ 420 Item #: 101009 (Pine Creek Canyon Rd - SR-260 - Tree Removal) FY:0 FundSRC: Desc: | ||
| Current Approved | New Project/Change Request | |||
| 21. Fiscal Year: | 21a. Fiscal Year: | |||
| 22. Bid Pkg Rdy Date: | 22a. Bid Pkg Rdy Date: | 24. Verified all of the new funding sources | ||
| 23. Bid Adv Date: | 23a. Bid Adv Date: | |||
| 25. DESCRIPTION OF REQUEST |
| Establish New Project. |
| 26. JUSTIFICATION |
| The Roadway Departure Safety Implementation Plan (RDSIP) identified this tree removal project to address safety concerns. Project Limits: � SR 87, MP 247.0 � MP 250.8 � SR 260, MP 240.0 � MP 252.0 � SR 179, MP 299.0 � MP 304.5 � SR 87, MP 283.0 � MP 316.0 Staff: $52K Consultant: $330K ICAP: $38K |
| 27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST |
| 28. OTHER ALTERNATIVES CONSIDERED |
| REQUESTED ACTIONS | APPROVED/RECOMMENDED ACTIONS |
| Establish a New Project. | Request Withdrawn. |
| Arizona Department of Transportation |