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PRB Meeting Date: 4/9/2024
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/1/2024 1:08:26 PM Wesley Scatena (602) 712-8555 205 S 17th Ave, , E741
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRAS CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186.0 F028101C 10.0 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $3,000,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$3,000,000 $2,635,000 (0%) $5,635,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 2830 Item #: 100997 (94.34pct HSIP ($2,830,200)) FY:0 FundSRC: Desc: $ 2486 Item #:70124 (94.34pct HSIP ($2,486,466)) FY:2024 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 24 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 5/3/2024 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 5/31/2024 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase construction budget.
26. JUSTIFICATION
The F0281 revised Stage IV estimate came in higher than the programmed budget. This project had been on hold since 2021. It is now being advertised with project F0499. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 1/10/2023
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
1/12/2023 9:18:46 AM Kirstin Huston (602) 712-2167 205 S 17th Ave, , 121F
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRAS CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186.0 F028101C 10.0 040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $3,000,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$3,000,000 ($3,000,000) (0%) $0

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 3000 Item #: 100997 (Transwestern Rd - Cosnino Rd Variable Speed Limit Signs and Supporting ITS Infrastructure ) FY:0 FundSRC: Desc: $ -170 Item #:70124 (State Match) FY:2024 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 24 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 9/1/2023 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Delete project.
26. JUSTIFICATION
Project elements will be constructed with project number F049901C: I-40 from CA State Line - Flagstaff Intelligent Transportation Systems Infrastructure(ADOT ID 103368). There will be no construction subphase associated with this project. These changes will be included in the FY24 - FY28 Five Year Program.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Delete Project. Request Withdrawn. Team requested time to coordinate work with other projects


PRB Meeting Date: 4/27/2021
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
6/4/2021 10:27:47 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101C 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $5,636,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$5,636,000 ($2,636,000) (0%) $3,000,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 5636 Item #: 100997 (Transwestern Rd - I-17 TI) FY:0 FundSRC: Desc: $ -5636 Item #:70121 ( ) FY:2021 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 21 21a. Fiscal Year: 24  
22. Bid Pkg Rdy Date: 2/26/2021 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 3/31/2021 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Defer project, decrease budget.
26. JUSTIFICATION
In order to accomodate the upcoming I-40 West Broadband Corridor project, this project is being deferred to FY24. Programmed funding for this project will be utilized for other projects in FY21.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in FY. Change in Scope. Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 4/20/2021
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/21/2021 8:55:43 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101C 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $5,636,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$5,636,000 $258,000 (0%) $5,894,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 5636 Item #: 100997 (Transwestern Rd - I-17 TI) FY:0 FundSRC: Desc: $ 258 Item #:79921 ( ) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 2/26/2021 22a. Bid Pkg Rdy Date: 3/31/2021 24. Verified all of the new funding sources
23. Bid Adv Date: 3/31/2021 23a. Bid Adv Date: 5/30/2021

25. DESCRIPTION OF REQUEST
Increase budget, change schedule.
26. JUSTIFICATION
The original HSIP estimate underestimated the construction costs for 144 fiber and 7-way multi-duct conduit and the software development. Additional funding is required to account for increases in unit prices for fiber optic cable and conduit as well as account for costs of software development for integration of the road weather system components. ICAP is included in this request. Project is moving to 4th qtr advertisement.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Schedule. Request Withdrawn. Project may be pushed out to future FY.


PRB Meeting Date: 3/30/2021
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/6/2021 2:22:36 PM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101C 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $5,636,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$5,636,000 $0 (0%) $5,636,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 5636 Item #: 100997 (Transwestern Rd - I-17 TI) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 2/26/2021 22a. Bid Pkg Rdy Date: 3/31/2021 24. Verified all of the new funding sources
23. Bid Adv Date: 3/31/2021 23a. Bid Adv Date: 5/30/2021

25. DESCRIPTION OF REQUEST
Change Schedule
26. JUSTIFICATION
The bid advertisement date is being pushed to the 4th Qtr due to delays with environmental cultural consultation required for Environmental Clearance.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Schedule. Item(s) Approved.


PRB Meeting Date: 3/30/2021
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/6/2021 2:22:15 PM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - I-17 TI VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101U 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $28,000 (0%) $28,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 28 Item #:70121 (APS Utility Agreement) FY:2021 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Establish utility subphase
26. JUSTIFICATION
Funding is needed to compensate APS for the costs to provide electrical service from outside ADOT right of way to the point of service within the project limits. APS Agreement: $25K ICAP: $3K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved.


PRB Meeting Date: 10/20/2020
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
1/13/2021 7:54:21 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - COSNINO RD VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101D 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $563,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$563,000 $74,000 (0%) $637,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 107 Item #:70120 (.) FY:2020 FundSRC:. Desc:MODERNIZATION $ 74 Item #:70121 ( ) FY:2021 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase design budget,Change scope, Change Project Name
26. JUSTIFICATION
To stay within the programmed construction budget,the project length was reduced from a 20 mile length (Transwestern Rd to Cosnino Rd) to a 10 mile length (Transwestern Rd to I-17 TI). Change project name to: "Transwestern Rd - I-17 TI". The additional funding is required to cover railroad permit costs to BNSF for installation of fiber optic conduit attached to the bridge barrier at the eastbound overpass bridge (No. 322, MP 190.8 - MP 190.9) crossing over the railroad right of way. This cost was not anticipated during the development of the original design budget. Additional funding is needed for the cultural monitoring plan that was also not part of the original design budget. BNSF Permit $33K Monitoring Plan $34K ICAP $7K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Project Name/Location. Change in Scope. Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 5/5/2020
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/12/2020 9:43:05 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - COSNINO RD VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101D 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $469,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$469,000 $94,000 (0%) $563,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 362 Item #:100997. (Transwestern Rd - Cosnino Rd Varible Speed Limit Signs and Supporting ITS Infrastructure) FY:0 FundSRC: Desc: $ 94 Item #:70120 ( ) FY:2020 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
ADOT personnel were originally scheduled to perform the cultural survey. However when the scope of work and clearance limits were fully understood, it was determined it was beyond what could be handled in-house, due to the fact that the additional areas require a higher level of analysis and field work. In order to maintain the project delivery schedule, a sub-consultant was added to complete the work. Consultant $81k Staff $4k ICAP $9k
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.


PRB Meeting Date: 12/10/2019
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
12/16/2019 9:10:09 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - COSNINO RD VARIABLE SPEED LIMIT SIGNS & SUPPORTING ITS INFRASTRUCTURE CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101D 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $362,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$362,000 $107,000 (0%) $469,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 362 Item #:100997. (Transwestern Rd - Cosnino Rd Varible Speed Limit Signs and Supporting ITS Infrastructure) FY:0 FundSRC: Desc: $ 107 Item #:70120 ( ) FY:2020 FundSRC:. Desc:MODERNIZATION  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
Funding is needed to cover the development of a Concept of Operations describing the purpose of the proposed system and a Communications Plan, identifying options for device communications back to the ADOT TOC. Both of these will recommend the ITS components needed for the project. The Break Down of Costs is as follows: Consultant $97k ICAP $10k
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.


PRB Meeting Date: 8/6/2019
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
8/21/2019 10:36:44 AM Michael Andazola (602) 712-7629 205 S 17th Ave, , 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
TRANSWESTERN RD - COSNINO RD VARIABLE SPEED LIMIT SIGNS & OPERATIONS EQUIPMENT CC1P
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 186 F028101D 20 HSIP040-C(228)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $362,000 17. Original Program Item #: 100997
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$362,000 $0 (0%) $362,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 362 Item #:100997 ( ) FY:2020 FundSRC:. Desc:Transwestern Rd - Cosnino Rd  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Establish Project
26. JUSTIFICATION
This HISP project will install 20 variable speed limit signs and operations equipment on I-40. Staff $82K Consultant $247K ICAP $33K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved.


For Project Resource Office information or questions: PRO Mailbox

Arizona Department of Transportation