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PRB Meeting Date: 8/18/2020
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
8/24/2020 9:51:53 AM Trent Kelso (602) 712-6685 205 S 17th Ave, 295., 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W FLAGSTAFF TI OVERPASS EB/WB CONSTRUCT BRIDGE REPLACEMENT EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191.0 H877701C 1.0 040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $9,345,000 17. Original Program Item #: 55214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$9,345,000 $450,000 (0%) $9,795,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 7000 Item #:55214 ( ) FY:2020 FundSRC:. Desc:W. FLAGSTAFF TI OVERPASS $ 450 Item #:76221 ( ) FY:2021 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION (OFF SYSTEM)  
Current Approved New Project/Change Request  
21. Fiscal Year: 21 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 10/6/2020 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 10/28/2020 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase Budget
26. JUSTIFICATION
The project is being re-advertised after bids were rejected last fall. The retaining walls and bridge barrier footing were re-designed to improve overall constructability and reduce the amount of rock excavation. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 9/17/2019
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
9/19/2019 2:57:56 PM Trent Kelso (602) 712-6685 205 S 17th Ave, 295., 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W FLAGSTAFF TI OVERPASS EB/WB CONSTRUCT BRIDGE REPLACEMENT EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191.0 H877701C 1.0 040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $7,000,000 17. Original Program Item #: 55214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$7,000,000 $2,350,000 (0%) $9,350,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 7000 Item #:55214 ( ) FY:2020 FundSRC:. Desc:W. FLAGSTAFF TI OVERPASS $ 2350 Item #:76220 ( ) FY:2020 FundSRC:. Desc:BRIDGE REPLACEMENT & REHABILITATION  
Current Approved New Project/Change Request  
21. Fiscal Year: 20 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 10/18/2019 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 11/15/2019 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase Budget
26. JUSTIFICATION
The project was deferred from FY19 to FY 20 due to underfunding, primarily caused by concrete, steel, and asphalt unit price escalation of 25pct-30pct. An updated estimate was not available at the time of re-programming so the project got placed back in the program at the same budget amount. This request accounts for the prior unit price escalations as well as, to a lesser extent, underestimated quantities and several omitted items of work. ICAP is included in this request.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 10/16/2018
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
11/14/2018 7:53:27 AM Trent Kelso (602) 712-6685 205 S 17th Ave, 295., 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W FLAGSTAFF TI OP, EB#1128 & WB#1129 CONSTRUCT BRIDGE REPLACEMENT EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191.0 H877701C 1.0 NHPP040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $7,000,000 17. Original Program Item #: 55214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$7,000,000 ($7,000,000) (0%) $0
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 7000 Item #:55214 (BRIDGE REPLACEMENT & REHABILITATION) FY:2020 FundSRC:. Desc:W. FLAGSTAFF TI OVERPASS $ -7000 Item #:76219 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 19 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 11/9/2018 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 12/3/2018 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Defer project to FY20.
26. JUSTIFICATION
The subject bridge will last one more year without major maintenance, so the bridge replacement will be re-programmed in FY20 in the upcoming FY 20-24 construction program. Funding will be used on a higher priority bridge rehabilitation project that will be brought into FY 19 at a later date.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 3/20/2018
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
3/28/2018 12:06:54 PM Gary Sun (602) 712-4711 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W FLAGSTAFF TI OP, EB#1128 & WB#1129 DESIGN BRIDGE REPLACEMENT EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191.0 H877701D 1.0 040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $824,000 17. Original Program Item #: 55214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$824,000 $180,000 (0%) $1,004,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 324 Item #:72317 (.) FY:0 FundSRC: Desc: $ 180 Item #:72318 (.) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase Budget
26. JUSTIFICATION
The completed geotechnical investigation and initial report have determined that the foundation type has to be changed to spread footings in lieu of the preliminary concept of drilled shafts/rock sockets. As a result of this modification, the consultant and Bridge Group initiated discussions of re-evaluating the bridge configuration from a 3-span bridge to a single span bridge. Based on an alternative analysis, the team agreed to revise the bridge design to a single-span bridge with full height abutments on spread footings. Additional funds are needed for the design consultant to re-design the bridge, for consultant review and for staff support. Consultant $120K Staff $43K ICAP $17K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Scope. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 11/15/2016
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
11/22/2016 2:52:26 PM Gary Sun (602) 712-4711 205 S 17th Ave, ,
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W FLAGSTAFF TI OP, EB#1128 & WB#1129 DESIGN BRIDGE DECK REHABILITATION EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191.0 H877701D 1.0 040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $500,000 17. Original Program Item #: 55214
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$500,000 $324,000 (0%) $824,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 500 Item #:72314 (.) FY:0 FundSRC: Desc: $ 324 Item #:72317 (.) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Increase Budget Change Scope and Type of Work
26. JUSTIFICATION
Final design funding was requested prior to completion of Project Assessment (PA) and was based on an estimate for deck rehabilitation. Therefore, the full extent of the scope was unknown and the requested design budget was insufficient. Preferred alternative is bridge replacement. Funds are needed to perform design and geotechnical investigation tasks related to the PA recommended bridge replacement alternative. The requested funds will also cover the re-assigned roadway and traffic design tasks from in-house staff to consultant as well as adding geotechnical field drilling work. Scope and type of work change to: "Design Bridge Replacement". Consultant $300K ICAP $24K TOTAL $324K ADOT TIP is 7051
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Change in Scope. Change in Work Type. Item(s) Approved. Subject to PPAC Approval.

PRB Meeting Date: 5/29/2014
Request Teleconference Teleconference Phone #:
Video Teleconference
GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/29/2014 8:55:48 AM David Benton (602) 712-7910 205 S 17th Ave, , 631E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
W Flagstaff TI OP, EB #1128 & WB #1129 Design Bridge Deck Rehabilitation EY1N
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Flagstaff 40 Coconino 191 H877701D 1.0 040-C(217)T
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #:
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $500,000 (0%) $500,000
Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 500 Item #:72314 ( ) FY:0 FundSRC: Desc:  
Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:
25. DESCRIPTION OF REQUEST
Establish a Design project.
26. JUSTIFICATION
Bridge decks are in need of rehabilitation. Decks are covered with AC and patch repairs of deck have been performed in the past, due to deterioration of concrete deck beneath. Underside of deck has extensive transverse cracks between girders, with efflorescence. Overhangs have cracks on the underside and edge of the decks, with visible spalls and efflorescence. Bid ready documents anticipated in FY17. Staff = $278K Consultant = $175K ICAP = $47K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Establish a New Project. Item(s) Approved. Subject to PPAC Approval.

For Project Resource Office information or questions: PRO Mailbox

Arizona Department of Transportation