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PRB Meeting Date: 8/6/2019
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
8/21/2019 10:38:00 AM Bharat Kandel (602) 712-8736 205 S 17th Ave, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) RIGHT OF WAY HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701R 1.0 RARF-010-0-NFA
PROJECT REQUEST SUMMARY
16. Original Program Budget: $3,049,000 17. Original Program Item #: 8876
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$3,049,000 $968,000 (0%) $4,017,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 2549 Item #:43415 (.) FY:0 FundSRC: Desc: $ 968 Item #:42620 (.) FY:2020 FundSRC:. Desc:MAG REGIONWIDE  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase Budget
26. JUSTIFICATION
The Parcel 7-12051`s condemnation was settled at mediation as a total take. The Project initially estimated for the partial acquisition of the parcel. By converting to a total take, paying damages (found both by ADOT`s appraiser and the owner`s appraiser, preparing for trial) was avoided. After the completion of the project, ADOT will own 4.5 acre parcel of land which can be sold as an excess and benefit from the sale of the residual property, and not just pay damages receiving nothing in return. This request is contingent upon MAG Regional Council approval on 09/25/2019. 01R (Right of Way Acquisition) - $880k ICAP - $88K
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 2/22/2018
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
2/23/2018 11:23:17 AM Siva Sivakumar (602) 712-2061 205 S 17th Ave, 291, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) TRAFFIC INTERCHANGE HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701C 1.0 RARF-010-0-NFA
PROJECT REQUEST SUMMARY
16. Original Program Budget: $19,600,000 17. Original Program Item #: 43415
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$19,600,000 $5,500,000 (0%) $25,100,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 19600 Item #:8876 ( ) FY:2020 FundSRC:. Desc:FAIRWAY DR (EL MIRAGE) $ 5500 Item #:49918 ( ) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 18 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 5/4/2018 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 6/1/2018 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget
26. JUSTIFICATION
The funding request is primarily attributed to revisions to the over-excavation for the retaining wall foundations and AR-ACFC resurfacing. This funding request is in line with the Material Change Request submitted to MAG on Jan. 18, 2018. ICAP is included in the request. MAG TIP # DOT 17-711.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval. Subject to MAG Regional Council approval on 02-28-2018


PRB Meeting Date: 2/22/2018
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
2/23/2018 11:23:05 AM Siva Sivakumar (602) 712-2061 205 S 17th Ave, 291, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) RIGHT OF WAY HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701R 1.0 RARF-010-0-NFA
PROJECT REQUEST SUMMARY
16. Original Program Budget: $2,549,000 17. Original Program Item #: 43415
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$2,549,000 $500,000 (0%) $3,049,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 1183 Item #:43515 ( ) FY:0 FundSRC: Desc: $ 500 Item #:49918 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget
26. JUSTIFICATION
Additional funds are needed to cover the ROW acquisition. One property is going to condemnation which will require additional funds to cover the court and other associated costs. This funding request is in line with the Material Change Request submitted to MAG on Jan. 18, 2018. Acquisition $462K ICAP $38K MAG TIP # DOT 17-712.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval. Subject to MAG Regional Council approval on 02-28-2018


PRB Meeting Date: 4/18/2017
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
2/21/2018 9:00:17 AM Siva Sivakumar (602) 712-2061 205 S 17th Ave, 291, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) RIGHT OF WAY HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701R 1.0 RARF010-0-NFA
PROJECT REQUEST SUMMARY
16. Original Program Budget: $818,000 17. Original Program Item #: 43415
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$818,000 $1,366,000 (0%) $2,184,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 818 Item #:43515 ( ) FY:0 FundSRC: Desc: $ 1366 Item #:49917 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase Right-of-Way budget
26. JUSTIFICATION
The DCR showed an estimated ROW Acquisition cost at $1.8M. MAG elected to fund this ROW acquisition initially at the current approved amount. This request reflects the updated estimate of the property acquisition cost. Acquisition $1260K ICAP $106K MAG TIP # DOT 17-712. Approved by MAG Regional Council on Jan. 25th 2017.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 4/18/2017
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/19/2017 8:54:31 AM Siva Sivakumar (602) 712-2061 205 S 17th Ave, 291, 614E
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) TRAFFIC INTERCHANGE HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701D 1.0 RARF010-0-NFA
PROJECT REQUEST SUMMARY
16. Original Program Budget: $1,915,000 17. Original Program Item #: 43415
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$1,915,000 $1,000,000 (0%) $2,915,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 1915 Item #:43415 ( ) FY:0 FundSRC: Desc: $ 1000 Item #:49917 ( ) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase Design budget
26. JUSTIFICATION
Numerous additional tasks have been added during final design. Here are a few of the additional tasks: Specialized drilling and percolation tests MAG Cost Risk Assessments Research and evaluate concrete channel lining and meetings associated with the same Pursuing the Approved Jurisdictional Delineation with the Corps for the ADOT channel Drainage analysis to evaluate removal of retention basin Design and details of the graffiti shield on the bridge Coordination and meetings for IGA with City of Avondale Staff and outside consultant charges for ROW acquisition Consultant: $500K Staff: $423K ICAP $77K MAG TIP # DOT 17-711. Approved by MAG Regional Council on Jan. 25th 2017.
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 4/14/2015
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/23/2015 3:21:11 PM Owen Mills (602) 712-8695 1611 W Jackson St, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) DESIGN TRAFFIC INTERCHANGE HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701D 1.0  
PROJECT REQUEST SUMMARY
16. Original Program Budget: $2,657,000 17. Original Program Item #: .
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$2,657,000 $1,000,000 (0%) $3,657,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 591 Item #:42213 (.) FY:0 FundSRC: Desc: $ 1000 Item #:42215 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 2015 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase Budget
26. JUSTIFICATION
The current five year program shows $1M for design and $900k for right-of-way. This funding was requested to be added to the project in December 2014. In finalizing consultant negotiations and staff estimates, it was determined that the design budget was underestimated. In order to complete final design, additional funding is being requested for the design consultant and staff. The additional funds will complete the final design of this project. $800k - Consultant $96k - Staff $104k - ICAP
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved. Subject to PPAC Approval.


PRB Meeting Date: 12/23/2014
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
2/17/2015 8:14:39 AM Owen Mills (602) 712-8695 1611 W Jackson St, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) Final Design HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701D 1.0  
PROJECT REQUEST SUMMARY
16. Original Program Budget: $752,000 17. Original Program Item #: .
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$752,000 $1,900,000 (0%) $2,652,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 71 Item #:42313 ( ) FY:0 FundSRC: Desc: $ 1000 Item #:43415 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 2015 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Establish Final Design Project.
26. JUSTIFICATION
This project will prepare final design plans for a new traffic interchange at I-10 Fairway Drive. This project is programmed in the FY15 RTPFP sub program. $896k - Design $806k - ROW $198k - ICAP MAG TIP ID#: DOT15-4150, DOT15-415RW
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.


PRB Meeting Date: 4/29/2014
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/19/2014 10:14:10 AM Owen Mills (602) 712-8695 1611 W Jackson St, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) Design HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701D 1.0  
PROJECT REQUEST SUMMARY
16. Original Program Budget: $703,000 17. Original Program Item #: .
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$703,000 $49,000 (0%) $752,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 71 Item #:42313 ( ) FY:0 FundSRC: Desc: $ 49 Item #:42314 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
Project originally funded for planning/scoping phase only. Request is to add staff funds for final design reviews of plans and technical documents. Construction is programmed for FY22 but the City of Avondale is working with MAG to move the construction project forward in the program. $45k - Staff Charges $4k - ICAP
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.


PRB Meeting Date: 4/22/2014
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
5/19/2014 9:57:34 AM Owen Mills (602) 712-8695 1611 W Jackson St, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) DCR HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701L 1.0  
PROJECT REQUEST SUMMARY
16. Original Program Budget: $540,000 17. Original Program Item #: .
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$540,000 $9,000 (0%) $549,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 540 Item #:42313 ( ) FY:0 FundSRC: Desc: $ 9 Item #:42214 (.) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Increase budget.
26. JUSTIFICATION
The Initial site assessment identified a need to do a Phase I Environmental Site Assessment with a report of the findings. $8k - Consultant $1k - ICAP
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Item(s) Approved.


PRB Meeting Date: 4/9/2013
Request Teleconference Teleconference Phone #:
Video Teleconference

GENERAL INFORMATION
2. Form Date: 3. Project Manager/Presenter: 4. Phone Number(s): 5. Mail Drop:
4/9/2013 10:34:33 AM Owen Mills (602) 712-8695 1611 W Jackson St, , EM01
PROJECT INFORMATION
6. Project Name/Location: 7. Type of Work: 8. CPS Id:
I-10 FAIRWAY DRIVE (EL MIRAGE) DCR HZ1M
9. District: 10. Route: 11. County: 12. Beg. MP: 13. TRACS #: 14. Len. (mi): 15. Fed ID#:
Phoenix 10 Maricopa 130.0 H858701D 1.0  
PROJECT REQUEST SUMMARY
16. Original Program Budget: $0 17. Original Program Item #: .
Project Budget Project Budget Project Budget
18. Current Approved: 18a. New Project/Change Request: 18b. Final:
$0 $15,000 (0%) $15,000

Funding Source(s) Funding Source(s) 20. JPA #, Signed, Adot Adv.:
19. Current Approved: 19a. New Project/Change Request:
$ 15 Item #:42313 ( ) FY:0 FundSRC: Desc:  

Current Approved New Project/Change Request  
21. Fiscal Year: 13 21a. Fiscal Year:  
22. Bid Pkg Rdy Date: 22a. Bid Pkg Rdy Date: 24. Verified all of the new funding sources
23. Bid Adv Date: 23a. Bid Adv Date:

25. DESCRIPTION OF REQUEST
Add funding to sub phase.
26. JUSTIFICATION
Provide funding for 01D sub phase for ADOT On-Call Roadway Review Consultant. $14.33K - On Call Consultant $1.17K - ICAP
27. CONCERNS OF THE PROJECT TEAM REGARDING THE REQUEST

28. OTHER ALTERNATIVES CONSIDERED


REQUESTED ACTIONS APPROVED/RECOMMENDED ACTIONS
Request Withdrawn.


For Project Resource Office information or questions: PRO Mailbox

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